Privacy Policy

FinEx UK (referred to as "we", "us", or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data when you visit our website, register for the conference, or interact with us in any other way.

1. Data Controller

FinEx UK is the data controller for the purposes of the UK GDPR. Our registered address is:

FinEx UK Ltd., 25 Bank Street, London E14 5JP, United Kingdom

2. What Information We Collect

We may collect and process the following categories of personal data:

• Identity Data – full name, job title, employer, professional biography.
• Contact Data – email address, phone number, postal address.
• Registration & Attendance Data – ticket purchases, session preferences, dietary requirements, accessibility needs.
• Technical Data – IP address, browser type and version, device information, referral source, pages visited, and time spent on our site (via cookies).
• Marketing & Communications Data – your preferences for receiving marketing from us and our partners, and your communication preferences.
• Special Category Data – dietary or accessibility information you voluntarily provide for event planning purposes (processed with your explicit consent).

3. How We Collect Your Data

We collect data in the following ways:

• Direct interactions – when you register for the conference, subscribe to our newsletter, complete a form, or contact us.
• Automated technologies – via cookies and similar tracking technologies when you browse our website.
• Third parties – from our event partners, sponsors, or ticketing platforms (with your consent).

4. Legal Basis for Processing

We process your personal data under the following lawful bases:

• Contractual necessity – to register you for the conference and deliver the services you have requested.
• Legitimate interests – to improve our events, send you relevant updates, and ensure the security of our systems.
• Consent – for marketing communications, photography/filming, and sharing your data with selected partners.
• Legal obligation – to comply with regulatory or statutory requirements (e.g., health & safety, tax reporting).

5. How We Use Your Data

We use your personal data for the following purposes:

• To process your conference registration and payment.
• To send you pre-event and post-event communications (agenda updates, logistics, feedback surveys).
• To provide a personalised experience at the event (e.g., session recommendations, networking).
• To improve our events and services through analytics and feedback.
• To send you marketing communications (only where you have opted in).
• To comply with legal and regulatory requirements.
• To ensure the safety and security of all attendees and staff.

6. Sharing Your Data

We may share your personal data with the following categories of recipients:

• Event partners & sponsors – only with your explicit consent (e.g., for networking or sponsored sessions).
• Service providers – ticketing platforms, email delivery services, analytics providers, and IT support.
• Regulatory authorities – where required by law or to protect our legal rights.
• Professional advisors – accountants, lawyers, and insurers.

All third-party processors are bound by strict data protection clauses and are based within the UK or EEA, or in jurisdictions with adequacy decisions.

7. International Transfers

Some of our service providers may process data outside the UK. Where this occurs, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses (SCCs) or adequacy decisions, to protect your data in accordance with UK GDPR requirements.

8. Data Retention

We retain your personal data only as long as necessary for the purposes set out in this policy, or as required by law. Typically:

• Registration and attendance data – retained for 3 years after the conference for reporting and re‑engagement.
• Marketing data – retained until you unsubscribe or withdraw consent.
• Financial records – retained for 7 years for tax and accounting purposes.

9. Your Rights

Under the UK GDPR, you have the following rights regarding your personal data:

• Access – request a copy of the data we hold about you.
• Rectification – correct inaccurate or incomplete data.
• Erasure – request deletion of your data (subject to legal obligations).
• Restriction – limit how we use your data.
• Portability – receive your data in a machine‑readable format.
• Objection – object to processing based on legitimate interests or direct marketing.
• Withdraw consent – at any time where we rely on your consent.

To exercise any of these rights, please contact us at [email protected].

10. Cookies

Our website uses cookies to enhance your experience and analyse traffic. You can manage your cookie preferences via your browser settings. For detailed information, see our Cookie Policy.

11. Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or alteration. This includes encryption, access controls, secure servers, and regular security reviews.

12. Children's Data

Our conference and services are not directed at individuals under the age of 18. We do not knowingly collect personal data from children. If we become aware of such data, we will delete it promptly.

13. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated "Last updated" date. We encourage you to review this policy periodically.

14. Contact Us

If you have any questions, concerns, or would like to exercise your rights, please contact our Data Protection Officer:

Email: [email protected]
Phone: +44 (0)20 7123 4567
Address: FinEx UK Ltd., 25 Bank Street, London E14 5JP

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) – the UK supervisory authority for data protection issues.

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